Whether it’s your first time hiring an outside event service to help you with an event or if you only require their services occasionally, it’s crucial that you find a reputable event hire company to work with. If you’re on a tight budget, it can be an even more daunting task, but not impossible. Just take the time to do a little research, ask for referrals or read the testimonials that should be posted on any contender’s website. Before you get started you’ll want to consider the following.
What Is the Objective of Your Event?
The majority of people think that working with an event hire company or caterer begins by figuring out the event’s budget; while this is true, it’s more important to first define why you want to host it in the first place. Before you start contacting potential hire companies, you’ll want to be able to share the most important goals for your event as well has being able to answer relevant questions like the event’s theme, how many will be invited, where it will be held and when. Will food be served, will you need a dance floor, marquee or gazebo hires, table, chairs, etc? Don’t worry, there will be plenty of time to make changes, but at least you’ll be able to share your vision with the event planning services you contact which will better your chances of affordable marquee & gazebo pricing.
Affordable gazebo and marquee prices
What Do You Need From an Event Hire Service?
Once you’ve clearly defined your objectives, you’ll have a better idea of all the hires you actually need. If you’re going to need a variety of hires, you’ll want to consider working with a company that can handle everything for you from the tables and chairs, to the cutlery, china, glassware, linens to barware, catering equipment, BBQ’s, heaters and the marquees and gazebos to provide coverage.
Now It’s Time to Take a Serious Look at the Budget
Based on your objectives you’ll need to figure out the best way to apply it to your the event you’re planning. This will vary based on the type of event you are hosting, and what it includes. A lot of people who are organising an event for the first time fall into the trap of trying to plan a champagne event on a lager budget (don’t get us wrong -those are fun too). The good news is that you’d be surprised at what’s possible on just about any budget if you enlist the help of an experienced event hire company.
It’s Time to Start The Interview Process
When you’re ready to start interviewing event hire company’s, talk to them about the kind of event you’re planning, the timeline, the guests, your personal preferences and last but not least; your budget. Good event hire specialists will ask you questions as well and share examples of events they’ve handled that were similar to what you’re trying to put together.
Whether you’re planning a wedding, garden party or corporate event, for the most part, the rules of hiring an event hire company, caterer or entertainment remain the same. You want to hire someone you can depend on, who has expertise in your form of event; when it comes to event hire services that would be Gazebo Hire London.
Finding the best gazebo and marquee hire specialists in London can be a bit challenging, but if you do a little research, you’ll find that most of the best choices will rise to the top. Following are just a few recommendations that will help you choose the right event hire company for your specific needs.
This may seem like an obvious recommendation, but you’d be surprised how many people hire the first company they come across. That’s not a problem if you’ve already heard about the company’s stellar reputation, but if you haven’t heard of them at all, move on. You’ll be spending a substantial amount of money on your event so it’s important that you choose the right event hire company to work with.
Check Their Website
Once you have a list of a few companies in mind, visit their website’s, browse through their galleries and read their client testimonials. Most professional event hire companies will also showcase some of the events they’ve helped put together so make it a point to browse through these as well. A professional event hire website will also include photos of some of their hire inventory and pricing as well.
Make a List
Take the time to make a list of all of the hires you think you’ll need, including things like gazebos and marquees, furniture, linens, tableware, catering equipment, heaters, dance floors and anything else that comes to mind. Once you’ve made your list, be sure that the event hire company you choose can fill all your requirements. It will make the process a lot less stressful and more cost effective if you can hire everything from one place instead of several different sources.
Choose the Right Company to Suit Your Needs
Some companies only specialise in specific kinds of events like weddings or corporate functions. Try to find an event hire company that doesn’t limit the kinds of events they support because it will leave your options open.
Always Keep an Eye On Your Budget
It’s always important to keep track of your budget because it’s easy to go over when you’re planning an event. The best gazebo and marquee hire specialist in London will keep your budget in mind once they know what it is and they’ll even offer suggestions of more affordable options.
Stellar Customer Service
The way a company takes care of their clients is a reflection of the way they do business overall. From your initial interaction with them, whether it’s a phone call or a one on one consultation, the event hire company’s staff should be easy to talk to, knowledgeable and freely and clearly answer all of your questions and make suggestions. If you have any hesitation at all, move on until you find a company that you’re happy with; this will make planning your event a satisfying and stress free experience.
Organizing an event can be a daunting experience, but it doesn’t have to be. With thoughtful planning and the right event hire company, you will have more time to concentrate on the tasks that are involved in planning an event that you actually enjoy.